Grant rounds
2025/2026 Community Grants Program has categories in three funding rounds:
- One Rolling Round
- Two Competitive Rounds
Go to Community-grants-program for more information about Council’s Community Grants Program rounds and categories.
Project delivery timeframe
Funded projects must be delivered within 12 months of the outcome notification date of the round, excluding Environment Program category and Community Events categories which can be delivered over a 3-year timeframe. Where multi-year funding is allocated, subsequent years of funding will be conditional upon:
- council’s budget availability
- the organisation’s compliance with funding conditions
- the organisation delivering agreed outcomes
Projects cannot commence prior to notification date of the round to which the application has been submitted (excluding multi-year grant categories).
Applicant eligibility
Council’s Community Grants Program is open to applications from community organisations that:
- Are an incorporated not-for-profit community organisation (including not-for-profit co-operatives and companies limited by guarantee), or unincorporated community groups that have an auspice arrangement with an incorporated not-for-profit community organisation
- Hold $20M public liability insurance and other forms of insurance relevant to the project (see Insurance Coverage for External Parties Policy)
- Have no outstanding debt with Council or have entered into scheduled payment arrangements with council which are being adhered to, and/or have met acquittal conditions for previous council grants
- Are based in, or provide direct benefits to, the Gympie region.
To determine the status of a community organisation, council officers reference the Australian Charities and Not-for-Profit Commission (ACNC) Charity Register and/or ABN Lookup.
Council’s Community Grants Program is also open to:
• Individual and/or syndicate applicants to the Flying Fox Roost – Resident Assistance and Micro Biosecurity Projects categories who meet the category specific eligibility requirements.
For more information about Applicant eligibility please read the 2025-26-GRC-Community-Grants-Guidelines-Community-Events-Environment(PDF, 452KB)
Project and expense eligibility
Projects eligible for funding must:
- Demonstrate a purpose that is in the public interest with significant community need and/or benefit
- Address the purpose and priorities of the grant category being applied to
- Demonstrate alignment with council’s priorities as described in current council strategies, plans or policy positions
- Adhere to the terms and conditions of this funding program.
For category specific project and expense eligibility, please refer to the 2025-26-GRC-Community-Grants-Guidelines-Community-Events-Environment(PDF, 452KB)
Number of Applications Per Round
- Competitive Round: Only one application per organisation per competitive round. Auspice organisations are permitted to submit one application for their own organisation and one application on behalf of an un-incorporated group; AND
- Rolling Round: One application per organisation per category in the rolling round. Auspice organisations are permitted to submit one application for their own organisation per category and two applications on behalf of un-incorporated groups.
Please note: A project/event cannot be funded through both a competitive grant round and rolling grant round (e.g. an applicant cannot apply for a Local Event grant and a Venue Fee Waiver grant for the same project).
Further, a project cannot be funded through Council’s Community Grants Program if the same project has already secured funding through a Council Sponsorship arrangement.
Land Owners Consent
- For projects on Council owned or controlled land: applicants proposing to undertake projects must obtain Council’s consent prior to progressing their application. To seek this consent, please contact Council’s Property Team before you commence your application via property@gympie.qld.gov.au
Note: please allow up to 21 days for land owner requests
- For events or festivals on Council owned or controlled land: applicants proposing to undertake events or festivals must make an application for use of Council’s Public Spaces prior to progressing their application. For more information and to download an application form go to gympie.qld.gov.au/recreation-tourism/outdoor-activities/council-parks
- For projects on non-Council land: written consent from the land owner or trustee of the land must be submitted with the application. If the applicant organisation is the owner of the subject land, a copy of the last rates notice must be submitted with the application.
Before you apply
Applicants are encouraged to speak with a member of Council’s Community Development Team and/or attend a Council Grants Information Session. Visit gympie.qld.gov.au/grants for session times and to register.
Submitting an application
Applications must be submitted via Council’s online grant portal at https://gympie.smartygrants.com.au
No late or incomplete grants will be accepted.
Supporting Documents
- Certificate of Currency for Public Liability Insurance (compulsory for all applications)
- Written quotes for expenses over $1,000 must be supplied
- See grant categories for specific required support material
Other supporting documents can include and is not limited to:
- Evidence of financial position of the organisation in the form of the financial statement endorsed or presented at last AGM
- Business, strategic, feasibility or other planning documents
- Evidence of community need
- Letters of support from stakeholders
- Evidence of confirmation of availability of key personnel, performers, facilitators referred to in the application
- Event or workshop programs
Successful applicants
Successful applicants are advised by email via SmartyGrants and provided instructions on the next steps required to receive the grant payment.
Unsuccessful applicants
Unsuccessful applicants are invited to seek feedback about their application by contacting the Grants team on 1300 307 800 or emailing grantsadmin@gympie.qld.gov.au